How to Prepare Event Speakers for Success
Apr 21, 2022 11:48:05 AM
One variable that may require extra time and effort is an event speaker. However, now that virtual and hybrid events are part of the new normal, how can you help your event speakers navigate the various technical challenges?
Fortunately, the process is a bit easier than you might expect. This article will discuss the best practices to employ when preparing your event speakers. No matter what type of event you're coordinating, these tips can come in handy. Here's what you need to know.
Not all events can benefit from having a live speaker. However, the success of some gatherings hinges upon finding the right speaker. Here are some examples of when you need a high-quality event speaker:
Panel forums can add value to various events, from pop culture conventions to industry-related events. In this case, panelists can provide unique insights that the audience won't get from anywhere else. Panels can be small and intimate with two or three speakers, or you can have a massive panel discussion with 10 or more people.
With panel forums, you need to establish clear ground rules and expectations, particularly when panelists discuss and debate amongst themselves. Usually, it's necessary to have a moderator to ensure the discussion goes smoothly and doesn't veer wildly off-topic.
While a panel discussion offers an educational aspect to any event, keynote speakers are often the primary selling point of the event. You can build an event out of a single speaker or host multiple ones to speak in succession or simultaneously. In this case, preparing your speakers is much easier because you don't have to worry as much about the flow of an event. Typically, the only time to use a moderator is if you're hosting a Q&A session too.
Event hosts and emcees are unique compared to panelists or keynote speakers. Usually, the host informs and entertains the audience throughout the event. Still, you need to ensure they know what they're doing and how the event will flow. Since the host controls the pacing, they need to have intimate knowledge of everything that's happening at any given time.
Once you know the type of event you're planning, the next step is to invite high-quality speakers. But, how can you bring on top talent for your event? Here are the steps to follow:
Since live, hybrid, and virtual events require fundamentally different logistics, you need to take unique approaches to speaker preparation. So, let's break down the best practices for each event type.
Usually, this option is the most challenging because it's the most technology-dependent. Some speakers may be familiar with using video conferencing software, while others might be brand new. Ideally, your event tech can handle most of the specific details, but you still have to run through logistics with your speaker, including:
Hybrid events are becoming more popular because they offer so much flexibility for guests. However, on the logistical side of things, hybrid events bring the challenges of both virtual and in-person gatherings. If your speaker is attending virtually, the prep work should be the same as above. However, some hybrid-specific preparations can include:
Hosting an in-person event is often the easiest option for live speakers. However, it's still necessary to prep your speakers, mainly if they haven't spoken at a similar event before. Some points to consider include:
We've outlined event-specific preparations, but there are some general best practices to follow as well, including:
Hosting a virtual or hybrid event can be challenging if you don't have the right software. Fortunately, 6Connex is the best option for these event types because they're scalable and easy to use. Onboarding your event speakers is a breeze, thanks to the user-friendly design and high-tech capabilities. For more information on how 6Connex can handle your event needs, request an event platform demo or contact us today!