Essential Questions to Include in Your Event Registration Form
Feb 11, 2022 10:32:00 AM
One thing that no one tells you about event planning is that there is so much paperwork involved. While most planning processes are digital these days, coordinators still have to incorporate many elements to ensure that the event runs as smoothly as possible.
The event registration form is one of these important elements. Event registration is, and should be, an integral part of your pre-planning process, especially if you're using a virtual event platform to host your event. To that end, let's dive into the top event registration questions you should include for your next party.
Oddly enough, many event coordinators treat the registration process as an afterthought, if they follow through with it at all. In many cases, coordinators use a follow-up form with event survey questions to try and gauge how everything went, and what could be better. Unfortunately, most guests won't fill out these post-event forms, so it's hard to capture any meaningful data.
Now that we know the value of event registration forms, let's dive into some event registration example questions to ask.
The primary purpose of a registration form is to know who will be attending the event. So, at the very least, you’ll need to ask for everyone's name. However, it’s best to dive a little deeper with these questions and ask other things like:
Are you hosting multiple seminars, speakers, or interactive entertainment at once? If so, you should let guests rank their top choices. Doing this allows you to plan your event more efficiently since you know how many attendees to expect for each session. Also, you may discover that you have to adjust the event based on this data.
For example, if very few people seem interested in a particular session or game, you might want to drop it altogether. Conversely, if one element is super popular, you might consider hosting multiple sessions on this topic to accommodate more guests. Or, you may need to upgrade your venue accordingly. Finally, if you have two popular sessions happening simultaneously, it might be better to stagger them so that guests can attend both.
When it comes to event accessibility, you want to be accommodating and tactful for all attendees. Some common ways to adapt your event for accessibility include:
Along with these recommendations, we suggest having a textbox where registrants can notify you about any unique accessibility needs they have.
As with the accessibility question on your event registration form, you should allow guests to put specific information into a textbox. If providing options, common dietary restrictions include:
Sometimes, you need to book hotel rooms and travel arrangements for attendees. For example, if everyone is staying off-site, you'll likely have to schedule shuttles to and from each hotel since guests won't have their own vehicles. Some travel accommodations to ask about in your event registration form include:
Sometimes this question is unnecessary, such as for corporate parties where all guests are from the same company. However, if your event is open to the public, it pays to know which marketing channel drives the most ticket sales. This data can help you focus your time, energy, and budget on the tactics that deliver the best results.
These days, privacy is a big concern for everyone. The passage of the General Data Protection Regulation (GDPR) in 2016 means that all sites need to ask for consent before using cookies and tracking programs. While the GDPR technically only matters for guests in the European Union, it's good to ask all registrants for their consent, just in case.
An online registration form is essential for virtual and hybrid events because everything happens digitally. Machine learning and AI matchmaking have a direct influence on event platforms to offer a more personalized virtual event experience. That said, your event registration form paired with event AI can even make your event more engaging.
In this case, you'll want to ask questions related to your guest's interests and preferences, such as:
As your guests answer these questions, machine learning and AI matchmaking will pair them with other people who have provided similar answers. You can also incorporate your event into the questions; for example, questions that match your sales kickoff theme. For example, if you have an 80’s theme, you can ask guests about their favorite 80’s trends, songs, outfits, and more.
Overall, different types of questions on your event registration form can help you put on a fun and interactive event that guests will remember for years to come. If you’re looking for a reputable platform backed by creative virtual environment professionals, look no further. At 6Connex, we can spruce up your event registration form and make it work for your event and your guests alike. For more information, contact us or request a demo of our virtual platform today!